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Posted: Monday, August 7, 2017 5:04 PM

Job Description:/h3:
Job Title: Office Coordinator

Reports To: Director or Facilities

About the CLARE Foundation: The CLARE Foundation is a nonprofit organization providing compassionate treatment and recovery services for alcoholism and substance abuse to individuals, families, and the community.
The Office Coordinator will spend his/her time between supporting the Administrative office, and some functions that have overarching agency benefits, such as supply ordering.

Major Areas of Responsibility:
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Administrative duties
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Scheduling (conference room)
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Correspondence and meeting preparation
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General office coordination
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Switchboard operation
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Office supply orders
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Janitorial supply orders
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Postage machine operation
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Maintain front office and kitchen appearance
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Organize and maintain administrative office supplies
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Post deposits to accounting program
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Operate/maintain office machines including copier, fax etc.
Primary Objectives:
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Front Desk
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Overall cleanliness and appearance of the administrative office
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Order office supplies for all programs and maintain storage and organization of administrative office supplies
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Administrative support to the Executive Team

Specific Responsibilities:
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Meet and great all incoming visitors for Administrative Offices
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Sort mail; distribute correspondence as needed to all departments
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Put postage on all outgoing unstamped mail and maintain postage supplies
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Return to Sender Mail
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Manage all outgoing UPS and FedEx Express Envelopes
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Coordinate packages with courier service if needed
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Manage conference room calendar
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Master Phone List
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Business Element Manager
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RE Deveopment Software entries of daily donations
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Messenger Service
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Parking Permits and Parking Map
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Other duties as may be specified by your supervisor


Physical Demands:
While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, climb steps, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.
Work Environment:
This job will be primarily located at the CLARE Foundations offices in Santa Monica, CA. While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.
.

Conclusion:
This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Company Description:/h3:
The CLARE Foundation is a nonprofit organization providing compassionate treatment and recovery services for mental health and substance abuse to individuals, families, and the community.

Source: https://www.tiptopjob.com/jobs/70444470_job.asp?source=backpage


• Location: San Fernando Valley

• Post ID: 132938743 sanfernandovalley
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